I've been using Google's email application, GMAIL, for about a year now. It's completely free and they give you both standard and secure access to send & receive email via a web-browser or through an email client like Outlook.
Gmail is also well known for having a HUGE amount of storage, and it's going up constantly. Again, all for free.
I just realized that nearly every email I have received over the last year is sitting, archived, in my gmail account, and I am using only 5% of the space I have available. That is incredible.
Further, using Gmail's built-in search--or downloading Google Desktop Search (have it, love it, can't live without it...), all of those emails are literally at your fingertips!
So, how do you use this as your ad-hoc Applicant Tracking System (ATS)? Simple:
- First, route all your email through gmail. Simply forward your email there. If you are in a big company, the IT department may balk at it--be forewarned. (Tell them to buy you Bullhorn, then and see what they say.)
- Next, setup gmail to download your email, securely, back to your own email client (whatever you're using today). This will archive all your email on GMAIL's server's for your future use.
Note: Your current email experience will be absolutely no different than it is right now (except you'll have better spam protection thanks to gmail). - Next, set your email client to send through gmail as well--that way, it will save your outgoing messages, too.
- Finally, when you need to search for an applicant, a resume, etc, simply access gmail's search tool online, or access it through your Google Desktop interface.
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